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MASSACHUSETTS
DEPARTMENT OF EDUCATION COORDINATED PROGRAM
REVIEW |
Corrective Action Plan Forms
CAP Form will expand
to as many lines as necessary. Before completing and emailing to
All corrective action must be fully implemented and all
noncompliance corrected as soon as possible and no later than one year from the
issuance of the Coordinated Program Review Final Report to the school or
district.
Mandatory One-Year Compliance
Date: 7-31-08
COORDINATED
PROGRAM REVIEW
CORRECTIVE
ACTION PLAN
(To be
completed by school district/charter school) | |||
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Criterion & Topic:
SE 5
State and district-wide assessment programs Rating:
Partially
Implemented |
Prepared By:
James
M. LaBillois | ||
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Department CPR
Finding: Student records
indicated that testing accommodations exceeded and did not always match
the accommodations for general instruction of students. Parent surveys
indicated that the student’s participation in MCAS was not always
discussed at the Team meeting.
Every tenth grader passed MCAS in 2006. | |||
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Narrative Description
of Corrective Action: The
Norwell Public Schools (herein referred to as the "district) will conduct
staff training which will provide staff with the necessary information and
skills to remedy this area of non-compliance. Further, changes will be made the
the metting summary forms which will add a section for MCAS realted
discussions. Staff
training will occur which will provide staff with the necessary
information and skills to remedy this area of non-compliance. The district will also make the
necessary changes to the Special Education Procedures Manual to reflect
more specific language relative to accomodations and and MCAS. The need for TEAMs to discuss MCAS
will also be apart of the Parent's Rights Workshop and Training. [DOE1] | |||
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Title/Role of
Person(s) Responsible for Implementation: Administrator of Special Education[DOE2] |
Expected Date of
Completion for Each Corrective Action Activity: December 1, 2007[DOE3] | ||
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Anticipated Results of
Corrective Action: As a
result of training and software changes, administrative and special
education staff will understand the necessity to discuss the student's
participation in MCAS, as well as the need for testing accomodations to
not exceed and to match the accomodations for general instirction of
student. Parents will have been given training and information relative to
the need of the TEAM to discuss the student's participation in MCAS.
[DOE4] | |||
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Anticipated Student
Outcomes (if applicable): Where
appropriate, students will engage with the TEAM in disucssions relative to
their participation in MCAS and will subsequently gain skill in
self-advocacy.
[DOE5] | |||
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Evidence of Completion
of the Corrective Action: All staff and parent training sessions will be documented through the
submission of power point slides, handouts, and other related materials as
well as participant attendance sheets. Changes will be made to the Special
Education Procedures Manual and IEP software. [DOE6] | |||
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Description of
Internal Monitoring Procedures: The district will develop a plan for
local monitoring of accomodations and disucssions of MCAS at TEAM
meetings. By May 1, 2008, the
Building Liaisons, the persons responsible for conducting the internal
monitoring at each building in the district, will provide the Department
with the results of monitoring activities, including: (a) the number of records reviewed
at each level (preschool, elementary, middle and high school) and (b) the
rate of compliance, along with (c) a description of any additional steps
taken by the district for non-compliance identified by local personnel.[DOE7] | |||
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CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Education) | |||
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Criterion:
SE 5
State and district-wide assessment programs |
Status of Corrective
Action: Approved Disapproved Partially
Approved | ||
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Basis for Approval,
Disapproval, or Partial Approval: The
district will change the special Education Procedures Manual, provide
training to staff, and adapt the Team meeting summary form to include
changes related to MCAS participation and accommodations.[DOE8] | |||
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Department Order of
Corrective Action: Please provide the amended page of the Special
Education Procedures Manual, the handouts and attendance sheet (date,
name, role and signature) from staff training and a copy of the amended
Team summary sheet by December 3, 2007. Provide from the Special Education
Administrator a district summary of the internal monitoring that includes
the number of records reviewed for MCAS participation and accommodations
for each of the levels (elementary, middle and secondary), the rate of
compliance for the district and each level, and a description of any
additional steps taken by the district for noncompliance identified by
local personnel by May 1, 2008. | |||
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Progress Report Due
Date(s): December 3, 2007
and May 1, 2008 | |||
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Required Elements of
Progress Report(s): Please provide the amended page of the Special
Education Procedures Manual, the handouts and attendance sheet (date,
name, role and signature) from staff training and a copy of the amended
Team summary sheet by December 3, 2007. Provide from the Special Education
Administrator a district summary of the internal monitoring that includes
the number of records reviewed for MCAS participation and accommodations
for each of the levels (elementary, middle and secondary), the rate of
compliance for the district and each level, and a description of any
additional steps taken by the district for noncompliance identified by
local personnel by May 1, 2008.[DOE9] | |||
COORDINATED
PROGRAM REVIEW
CORRECTIVE
ACTION PLAN
(To be
completed by school district/charter school) | |||
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Criterion & Topic:
SE 7
Transfer of parental rights at age of
majority Rating:
Partially
Implemented |
Prepared By:
James
M. LaBillois | ||
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Department CPR
Finding: Student records
indicated that the district does present the student with age of majority
rights one year prior to turning 18 years of age. However shared decision-making is
not documented in written form. | |||
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Narrative Description
of Corrective Action: The
district will create a required form which documents shared decision
making. The High School
TEAM Chairperson/s and the Guidance Counselors will be trained in its need
to be completed and the Guidance Counselors will receive additional
training on explaining shared decision making to students and
parents. Changes to
this procedure will be included in the Special Education Procedures
Manual. [DOE10] | |||
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Title/Role of
Person(s) Responsible for Implementation: Administrator of Special Education[DOE11] |
Expected Date of
Completion for Each Corrective Action Activity: December 1, 2007[DOE12] | ||
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Anticipated Results of
Corrective Action: As a result of training and
parent/student education, administrative and special education staff will
understand the necessity to discuss and document shared decision making in
written form. [DOE13] | |||
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Anticipated Student
Outcomes (if applicable): Students will gain a better understanding of
shared decision making.
[DOE14] | |||
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Evidence of Completion
of the Corrective Action: All
staff training sessions will be documented through the submission of power
point slides, handouts, and other related materials as well as participant
attendance sheets; there will be consistent documentation of shared
decision making. [DOE15] | |||
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Description of
Internal Monitoring Procedures: The district will develop a plan for
local monitoring of documenting shared decision making in written
form. accomodations and
disucssions of MCAS at TEAM meetings. By May 1, 2008, the Head of
Guidance, the person responsible for conducting the internal monitoring at
each building in the district, will provide the Department with the
results of monitoring activities, including: (a) the number of records reviewed
and (b) the rate of compliance, along with (c) a description of any
additional steps taken by the district for non-compliance identified by
local personnel.[DOE16] | |||
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CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Education) | |||
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Criterion:
SE 7
Transfer of parental rights at age of majority |
Status of Corrective
Action: Approved Disapproved Partially
Approved | ||
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Basis for Approval,
Disapproval, or Partial Approval: The
district will develop a form for shared decision-making , amend the
procedures manual and provide training to high school guidance staff and
the high school Team Chair.[DOE17] | |||
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Department Order of
Corrective Action: Provide the amended procedures manual page(s),
the district form for shared decision-making, and the agenda, handouts and
sign-in sheet (date, name, role, and signature) for training of high
school guidance staff and the high school Team Chair by December 3,
2007. Develop a system to
internally monitor the district's completion of shared decision forms and
report the results of the internal monitoring by May 1, 2008.. | |||
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Progress Report Due
Date(s): December 3, 2007 and May 1, 2008 | |||
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Required Elements of
Progress Report(s): Provide the amended procedures manual page(s),
the district form for shared decision-making, and the agenda, handouts and
sign-in sheet (date, name, role, and signature) for training of high
school guidance staff and the high school Team Chair by December 3,
2007. Develop a system to
internally monitor the district's completion of shared decision forms and
provide the Department with a summary of internal monitoring including the
number of student records reviewed for shared decision-making, the rate of
compliance and any steps the district will take to address any identified
noncompliance by May 1, 2008.[DOE18] | |||
COORDINATED
PROGRAM REVIEW
CORRECTIVE
ACTION PLAN
(To be
completed by school district/charter school) | |||
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Criterion & Topic:
SE 8
IEP Team composition and attendance Rating:
Partially
Implemented |
Prepared By:
James
M. LaBillois | ||
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Department CPR
Finding: Student records and
staff interviews indicated that the Team meeting composition does not
always include a person with the authority to commit district resources or
a regular educator. Students
who are 15 years of age or older need to be invited to the meeting. The district did not implement the
excusal process to secure agreement between the parent and the district
when a required Team member could not attend the meeting. | |||
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Narrative Description
of Corrective Action: The district will ensure that staff
training provide staff with the necessary information and skills to remedy
this area of non-compliance.
All staff in the district will receive a memorandum which clearly
delineates the role of the TEAM Chairperson and will explicitly indicate
that the TEAM Chairperson has the authority to commit the resources of the
Town. High school students
will be "carbon copied" on the Meeting Invitations and the high school
Special Educators will receive training to ensure high school students are
invited. All staff will be
trained on the excusal/waiver procedure for a TEAM member who cannot
attend the meeting. Further,
parent training will be given which will explain the excusal/waiver
process and the requirement that student 15 years of age, or older, must
be invited to attend the meeting. The district will provide
training to all building principals and assistant principals to explain
the importance of the regular education teacher's attendance at the
meeting and the need to provide coverage so that regular education
teachers can attend TEAM meetings. [DOE19] | |||
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Title/Role of
Person(s) Responsible for Implementation: Administrator of Special Education[DOE20] |
Expected Date of
Completion for Each Corrective Action Activity: December 1, 2007[DOE21] | ||
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Anticipated Results of
Corrective Action: As a
result of training, administrative and special education staff - as well
as parents - will understand that the TEAM Chair always has the authority
to commit the resoucres of the Town and the procedure related to
excusal/waiver of attendance at a TEAM meeting. Staff and parents will also be
made aware of the requirement that students 15 years of age or older are
required to be invited to the TEAM meeting. [DOE22] | |||
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Anticipated Student
Outcomes (if applicable): Through participation in the TEAM process
students will gain better self-advocacy skills and will understand the
TEAM process and their protections under state and federal law and
regulation.
[DOE23] | |||
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Evidence of Completion
of the Corrective Action: All
staff and parent training sessions will be documented through the
submission of power point slides, handouts, and other related materials as
well as participant attendance sheets; there will be consistent
documentation of excusal/wavier procedures and students 15 years of age or
older being invited to attend the TEAM meeting. [DOE24] | |||
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Description of
Internal Monitoring Procedures: The district will develop a plan for
local monitoring of TEAM composition and the waiver/excusal process. By May 1, 2008, the High School
Building Liaison and the High School TEAM Chair, the persons responsible
for conducting the internal monitoring at each building in the district,
will provide the Department with the results of monitoring activities,
including: (a) the number of
records reviewed and (b) the rate of compliance, along with (c) a
description of any additional steps taken by the district for
non-compliance identified by local
personnel. [DOE25] | |||
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CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Education) | |||
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Criterion:
SE 8
Team composition and attendance |
Status of Corrective
Action: Approved Disapproved Partially
Approved | ||
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Basis for Approval,
Disapproval, or Partial Approval: The
district will provide training regarding (a) the excusal/waiver procedures
for Team attendance for staff and parents, (b) high school students being
invited to the team meeting, (c) regular educators attending the Team
meeting for students who participate in regular education (to principals
and assistant principals). [DOE26] | |||
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Department Order of
Corrective Action: The
district will review the Spoecial Education Procedures Manual to ensure
that accurate information is included on Team attendance including the
excusal/waiver process and need for a regular education teacher to attend
meetings for students who are not in subseperate classrooms. The district will develop and
disseminate the roles of the Team Chair that includes information on the
authority to commit resources.
The district will provide training regarding (a) the excusal/waiver
procedures for Team attendance for staff and parents, (b) high school
students being invited to the team meeting, (c) regular educators
attending the Team meeting for students who participate in regular
education (to principals and assistant principals). | |||
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Progress Report Due
Date(s): December 3, 2007
and May 1, 2008 | |||
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Required Elements of
Progress Report(s): Provide to the Department a copy of the Sepcial
Education Procedures Manual pages related to Team meeting attendance. Also provide the copy of the Team
Chair's role description. In
addition, provide the agendas, sign-in sheets (date, name, role and
signature) for trainings: (1)
high school staff on students being invited and attending their Team
meeting, (2) regular educators attending Team meetings of students
participating in regular education, (3) the excusal/waiver process for
Team attendance by December 3, 2007.
For
the May 1, 2008 progress report, describe the internal monitoring systems
to ensure that: (1) the excusal/waiver process is used as required, (2)
regular educators are in attendance for students who participate in
regular education, and (3) high school students are invited to attend
their Team meetings. Also
provide a summary report for the excusal process that indicates the number
of records reviewed at each level (preschool, elementary, middle and
secondary), the rate of compliance for the district and each level, and
any steps the district will take to address the noncompliance for this
area. Another summary report
will be provided regarding the regular education teacher attendance at
Team meetings for each level (elementary, middle and high school)
indicating the number of records reviewed at each level, the rate of
compliance and the steps to address any noncompliance at the local
district. [DOE27] | |||
COORDINATED
PROGRAM REVIEW
CORRECTIVE
ACTION PLAN
(To be
completed by school district/charter school) | |||
|
Criterion & Topic:
SE 9
Timelines for eligibility and provision of documentation to
parent Rating:
Partially
Implemented |
Prepared By:
James
M. LaBillois | ||
|
Department CPR
Finding: Student records and
parent surveys indicated that not all eligibility meetings were held 45
school working days after the receipt of the written parental consent to
evaluate. | |||
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Narrative Description
of Corrective Action: The
district will implement new procedures to assist in bringing this area
into compliance. Educators
will be given an internal district-based timeline which will ensure that
eligibility meetings are held in a timely fashion. Moreover, the district's IEP
software will be changed and will add colored alerts to alert staff, as
well as montly reports which will inform the Adminsitrator of Special
Education as to any IEP with the potential to be out of conpliance. The staff will be trained on both
the new timelines and procedure, as well as the new features of the
software. Moreover, the
Special Education Procedures Manual will be updated to reflect the new
changes.[DOE28] | |||
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Title/Role of
Person(s) Responsible for Implementation: Administrator of Special Education[DOE29] |
Expected Date of Completion for Each Corrective Action Activity: December 1, 2007 | ||